Apollo School of Dance

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Principal: Rebecca Bodiam

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The following document lays out our updated privacy notices in compliance with the new General Date Protection Regulations (GDPR) effective as of 25th May 2018.

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What Personal Data We Store, Why we Store it and How it is Stored

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Upon entry to the school, Miss Rebecca will take down your phone number(s), email address(es), home address(es), child’s name(s) and date of birth(s) along with any medical conditions they may have. All data is stored in documents on Miss Rebecca’s computer or the Apollo School of Dance mobile phone and not in hard copies. Any hard copies you give us are destroyed immediately after entering details into computers. Once your child has taken an exam, they are given a PIN number by our examining board: The International Dance Teachers Association (herein referred to as the IDTA) which allows them to be recognised by the institution. This PIN number along with your child’s name and date of birth is sent to us in hard copy once exam results are received. These hard copies are stored at Miss Rebecca’s home address and kept under lock and key in a filing cabinet with solo access. All information is collected for legitimate interest: it is necessary for us to extend this data to third parties as part of the business for the children to progress in their disciplines including exam and festival work.

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Sharing Data

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All data is only shared between Miss Rebecca and third parties who it is deemed necessary (i.e. festival organisers for those children involved in festivals, and the IDTA for exam work). All emails will be blind copied to recipients so as not to share personal email addresses and no other personal data will be shared with other parents or pupils unless we have direct consent from you, the parent, to do so for a legitimate reason. No personal data will be shared on the Facebook group: Apollo School of Dance Group (formerly the Gilmour School of Dancing Group).

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All personal data will be deleted within a set time after your child’s final class at Apollo School of Dance. Please note this does not mean the date that you notify us of leaving but the last lesson your child takes part in. All personal data will be removed within three months through permanent deletion of yours and your child’s information from all documents on both computers and by blacking out their IDTA PIN, name, and date of birth on certificates received from the IDTA notifying us of examination results in hard copy. All hard copies of exam results will be permanently destroyed via shredding after five years of the date of examination session. Any photos which we may have of your child including those on the Apollo School of Dance website will be deleted five years after the date of your child’s final class. If you wish for your data and photos to be deleted sooner please email Miss Rebecca on rebecca.bodiam@gmail.com stating your child’s name and the data you wish to be deleted and every effort will be made to delete it within one week.

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